Cycle Benchmark
DOCUMENT FLOW Appendix

📋 AIS Document-Trace Flow Purchasing Cycle → Receiving Cycle → IT Controls LEGEND: Requisition PO / Supplier GRN / Receiving Invoice Payment / IT 1. PURCHASING CYCLE 📄 Purchase Requisition Pre-numbered · Authorized 📑 Purchase Order (PO) Approved · Threshold 🗂️ Supplier Master File Bank changes · Reconcile 📊 Quotation & Vendor Selection ≥ 3 quotes 🔒 CONTROL Segregation of duties 2. RECEIVING CYCLE 📦 Goods Receipt Note (GRN) Independent · Timely 🔍 THREE-WAY MATCH PO ↔ GRN ↔ Invoice PO GRN INV ⏳ GRNI Goods Received Not Invoiced Periodic review 🔒 CONTROL Quantities & prices must match (exception handling) 3. INFORMATION TECHNOLOGY (IT) CONTROLS ⚙️ ERP System Integration Auto data flow · Real-time validation Unauthorized receipts blocked 🚨 Exception Reports Alerts for anomalies Self-received / self-approved 🔎 Audit Trail Complete change logs retained Requisition → Payment traceable AIS Document-Trace Flow — Purchasing & Receiving Cycles | Design Benchmark Reference

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